This is the "What metadata
to provide?" page of the "Depositing Your Work in the Faculty Publications Collection,
Texas A&M Digital Repository" guide.
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Depositing Your Work in the Faculty Publications Collection,
Texas A&M Digital Repository  

This guide takes you through the process of submitting an article, pre-print or other scholarly work to the Faculty Publications Collection within the Texas A&M Digital Repository.
Last Updated: Jan 15, 2013 URL: http://guides.library.tamu.edu/faculty_publications Print Guide RSS UpdatesEmail Alerts

What metadata
to provide?
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Simple Item View showing basic metadata

 

Full Item View showing all metadata

 

Metadata: The Key to Describing Your Work

Fill in all relevant fields. Author(s), Title, and Date are mandatory. You can copy and paste from a document to speed the process and eliminate typographical errors.


Authors: Enter the author's full name, last name first. You can add a middle initial (or full middle name) after the first name. Additional authors can be added by clicking the Add button.

Title: Enter the full main title of your item.

Other Titles: Enter any alternative titles that the item has, such as a translated or abbreviated title. You will only see this field if you checked the multiple titles box on the previous page.

Date of Issue: Enter the date of original publication, presentation, or distribution. You must enter the year at minimum. You must use the format YYYY for year and DD for day; the month is selected from a dropdown menu. You will only see this field if you checked the previously published box on the prior page.

Publisher: Enter the name of the entity responsible for the publication, distribution, or imprint of any previously issued instance of the work.

Citation: Enter a bibliographic citation for the item. While not required, this is very helpful to users who may wish to cite your work.

Series/Report No.: If the item is part of a series, enter the name of the series and the number of the item within the series.

Identifiers: Enter any identifiers that the item may have, such as an ISBN, ISSN, DOI, or URI, and select the type in the drop down menu. If the item has a locally created identifier, choose Other from the drop down menu. Put any DOIs in the URI field, preferable in the format http://dx.doi.org/<the doi>. This will create a hyperlink.

Type: Select the type of item you are adding from the choices given.

Language: Select the primary language for your item.

Embargo Date: If you wish to restrict access to a work for a period of time (e.g., to comply with a publisher's embargo), use this function. Enter the date you want the item to be available. You must use the format YYYY-MM-DD. If you want to permanently restrict access, enter forever in the box.  Note the items will still be publicly available, but the files will be restricted.

Request Access: If you elected to place an embargo on your submission, you can allow other useres to request access to your work. To do this, change the drop-down list from NO to Yes.  If someone with a valid Texas A&M NetID account requests access to your work, yo uwill receive an email with the name and email address of the requester.

Keywords: Add any keywords or phrases that describe the content of the item. Additional keywords can be added by clicking the Add button.

Abstract: Enter the full text of the abstract or summary of the item.

Sponsors: Enter the names of any person or agency that funded or sponsored the development of the item.

Description: Enter any additional description of the item (number of pages, for example.) Do not enter file type or size, the repository will detect and add this information in another field.

Description

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