This is the "What metadata
to provide?" page of the "Depositing Your Work in the Faculty Publications Collection,
Texas A&M Digital Repository" guide.
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Depositing Your Work in the Faculty Publications Collection,
Texas A&M Digital Repository  

This guide takes you through the process of submitting an article, pre-print or other scholarly work to the Faculty Publications Collection within the Texas A&M Digital Repository.
Last Updated: Jan 15, 2013 URL: Print Guide RSS UpdatesEmail Alerts

What metadata
to provide?
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Simple Item View showing basic metadata


Full Item View showing all metadata


Metadata: The Key to Describing Your Work

Fill in all relevant fields. Author(s), Title, and Date are mandatory. You can copy and paste from a document to speed the process and eliminate typographical errors.

Authors: Enter the author's full name, last name first. You can add a middle initial (or full middle name) after the first name. Additional authors can be added by clicking the Add button.

Title: Enter the full main title of your item.

Other Titles: Enter any alternative titles that the item has, such as a translated or abbreviated title. You will only see this field if you checked the multiple titles box on the previous page.

Date of Issue: Enter the date of original publication, presentation, or distribution. You must enter the year at minimum. You must use the format YYYY for year and DD for day; the month is selected from a dropdown menu. You will only see this field if you checked the previously published box on the prior page.

Publisher: Enter the name of the entity responsible for the publication, distribution, or imprint of any previously issued instance of the work.

Citation: Enter a bibliographic citation for the item. While not required, this is very helpful to users who may wish to cite your work.

Series/Report No.: If the item is part of a series, enter the name of the series and the number of the item within the series.

Identifiers: Enter any identifiers that the item may have, such as an ISBN, ISSN, DOI, or URI, and select the type in the drop down menu. If the item has a locally created identifier, choose Other from the drop down menu. Put any DOIs in the URI field, preferable in the format<the doi>. This will create a hyperlink.

Type: Select the type of item you are adding from the choices given.

Language: Select the primary language for your item.

Embargo Date: If you wish to restrict access to a work for a period of time (e.g., to comply with a publisher's embargo), use this function. Enter the date you want the item to be available. You must use the format YYYY-MM-DD. If you want to permanently restrict access, enter forever in the box.  Note the items will still be publicly available, but the files will be restricted.

Request Access: If you elected to place an embargo on your submission, you can allow other useres to request access to your work. To do this, change the drop-down list from NO to Yes.  If someone with a valid Texas A&M NetID account requests access to your work, yo uwill receive an email with the name and email address of the requester.

Keywords: Add any keywords or phrases that describe the content of the item. Additional keywords can be added by clicking the Add button.

Abstract: Enter the full text of the abstract or summary of the item.

Sponsors: Enter the names of any person or agency that funded or sponsored the development of the item.

Description: Enter any additional description of the item (number of pages, for example.) Do not enter file type or size, the repository will detect and add this information in another field.


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